Effective Date: 23 june 2026 | Last Updated: 23 june 2026
These Terms and Conditions (“Terms”) govern your access to and use of the Vantira Media website (vantiramedia.com) and all creative services provided by Vantira Media (“we”, “us”, “our”), including video editing, graphic design, wedding video editing, and real estate video editing services.
By placing an order, submitting a project enquiry, or using our services, you (“Client”, “you”, “your”) agree to be bound by these Terms. Please read them carefully before engaging our services.
If you do not agree to these Terms, please do not use our website or engage our services.
1. Our Services
Vantira Media provides the following creative services:
- Video Editing Services
- Graphic Design Services
- Wedding Video Editing Services
- Real Estate Video Editing Services
The scope of each project will be agreed upon in writing (via email or a formal project brief) prior to commencement. Any additional work requested beyond the agreed scope will be subject to additional fees.
2. Ordering & Project Commencement
2.1 Project Brief
All projects require a written brief or project instructions submitted by the Client prior to commencement. Vantira Media will not be held responsible for output that does not meet expectations where insufficient brief information has been provided.
2.2 Project Acceptance
A project is confirmed and commenced upon receipt of either a written confirmation email from Vantira Media, or receipt of a deposit or full payment (as applicable).
2.3 File Submission
The Client is responsible for providing all source files (footage, images, assets, audio, logos, etc.) required to complete the project. Files must be submitted in agreed formats and via agreed platforms (Google Drive, Dropbox, WeTransfer, or another mutually agreed method). Vantira Media accepts no liability for projects delayed due to incomplete or late file submissions by the Client.
3. Fees & Payment
3.1 Pricing
All fees are quoted on a per-project or package basis and agreed in writing before work commences. Prices are quoted in the currency agreed with the Client (USD, GBP, AUD, or INR). Vantira Media reserves the right to revise pricing with reasonable notice for ongoing or retainer-based clients.
3.2 Payment Terms
- New clients: 50% deposit required before project commencement; balance due upon delivery
- Ongoing/retainer clients: invoiced as per agreed retainer schedule (typically weekly or monthly)
- Rush projects: 100% payment required upfront
Invoices are due within 7 calendar days of the invoice date unless otherwise agreed in writing.
3.3 Late Payment
Vantira Media reserves the right to pause or withhold delivery of work until outstanding invoices are settled. We also reserve the right to charge interest on overdue amounts at a rate of 2% per month on the outstanding balance.
3.4 Taxes
All fees are exclusive of applicable taxes. International clients are responsible for any taxes, duties, or levies imposed by their local jurisdiction. Indian GST (if applicable) will be charged to clients in India as required by law.
4. Turnaround Times & Delivery
Estimated delivery timelines are provided in good faith and are not guaranteed unless explicitly stated as a firm deadline in writing. Standard indicative timelines are:
- Real estate video editing: 24–48 business hours
- Wedding video editing: 5–7 business days
- Video editing (general): agreed per project
- Graphic design: agreed per project
Timelines begin from receipt of all required files and confirmed project brief — not from the time of initial enquiry. Vantira Media accepts no liability for delays caused by incomplete brief information, late file submissions, or factors beyond our reasonable control.
Rush delivery is available for an additional fee, subject to team availability.
5. Revisions
5.1 Standard Revisions
Each project includes up to two (2) rounds of revisions, unless otherwise specified in the project agreement. A revision round is defined as a consolidated set of feedback submitted in a single communication. Separate, piecemeal feedback sent at different times may be treated as multiple revision rounds.
5.2 Additional Revisions
Revision requests beyond the included rounds will be charged at an agreed hourly or per-revision rate. Vantira Media will provide a revised quote before undertaking additional revision work.
5.3 Scope of Revisions
Revisions are limited to adjustments within the originally agreed project scope. Requests for new creative direction, additional content, or substantially different output may be treated as a new project and quoted accordingly.
6. Intellectual Property
6.1 Client-Owned Materials
The Client confirms that they own or have the necessary rights, licences, and permissions for all source files, footage, images, music, logos, and other materials submitted to Vantira Media. The Client indemnifies Vantira Media against any claims arising from use of Client-provided materials.
6.2 Deliverables
Upon receipt of full payment, all rights in the final deliverables (“Deliverables”) are assigned to the Client. Vantira Media retains no rights over the final Deliverables once payment is made in full.
6.3 Portfolio & Promotional Use
Unless the Client requests otherwise in writing, Vantira Media reserves the right to display completed work in our portfolio, on our website, and on our social media channels for promotional purposes. We will not disclose confidential client information in connection with any such use.
6.4 Vantira Media’s Pre-existing IP
Any tools, templates, workflows, or methodologies used by Vantira Media in delivering the Deliverables remain the intellectual property of Vantira Media and are not transferred to the Client.
7. Confidentiality
Both parties agree to maintain the confidentiality of all project information, business data, and materials shared during the engagement. Vantira Media will not disclose, share, or use Client footage, files, or project details for any purpose other than delivering the agreed project.
If required by the Client, a Non-Disclosure Agreement (NDA) may be executed prior to project commencement. Please request this at the time of project enquiry.
8. Client Responsibilities
The Client is responsible for:
- Providing accurate, complete, and timely project briefs and source files
- Confirming that all materials submitted to Vantira Media are legally owned or licensed for use
- Providing clear, consolidated revision feedback in a timely manner
- Ensuring that any music, brand assets, or third-party materials submitted comply with applicable copyright and licensing laws
- Reviewing and approving Deliverables within 7 days of delivery — after which the project will be considered approved and closed
9. Cancellations & Refunds
9.1 Cancellation by the Client
- Cancellation before project commencement: full refund of any deposit paid
- Cancellation after project has commenced: the deposit is non-refundable; additional fees may apply for work completed up to the point of cancellation
- Cancellation after delivery of first draft: no refund will be issued
9.2 Cancellation by Vantira Media
Vantira Media reserves the right to cancel a project at any time due to capacity constraints, ethical concerns, or breach of these Terms. In such cases, a full refund of any fees paid for uncompleted work will be issued.
9.3 Satisfaction & Refunds
We are committed to delivering work to the agreed brief. If you are dissatisfied with a Deliverable, please contact us within 7 days of delivery with specific written feedback. We will work with you to resolve the issue through included revision rounds before any refund consideration is made.
10. Limitation of Liability
To the fullest extent permitted by applicable law, Vantira Media shall not be liable for:
- Any indirect, incidental, special, or consequential damages arising from use of our services
- Loss of revenue, profits, data, or business opportunities
- Delays caused by circumstances beyond our reasonable control (including internet outages, power failures, or natural events)
- Loss of or damage to Client files during transit or storage (Clients are responsible for retaining original source files)
Our total liability to the Client for any claim arising out of or relating to these Terms or our services shall not exceed the total fees paid by the Client for the specific project giving rise to the claim.
11. Indemnification
The Client agrees to indemnify, defend, and hold harmless Vantira Media, its directors, employees, and contractors from and against any claims, liabilities, damages, costs, and expenses (including legal fees) arising out of or related to:
- The Client’s breach of these Terms
- The Client’s use of the Deliverables
- Any third-party claim arising from materials provided by the Client
12. Governing Law & Dispute Resolution
These Terms shall be governed by and construed in accordance with the laws of Karnataka, India. Any disputes arising under or in connection with these Terms shall first be attempted to be resolved amicably through good-faith negotiation between the parties.
If a dispute cannot be resolved informally within 30 days, it shall be submitted to binding arbitration in Bangalore, India, under applicable Indian arbitration law. Nothing in this clause prevents either party from seeking urgent injunctive or equitable relief from a court of competent jurisdiction.
Note for clients in the US, UK, or Australia: While these Terms are governed by Indian law, we operate transparently and aim to resolve all disputes professionally and fairly, regardless of the Client’s jurisdiction.
13. Force Majeure
Vantira Media shall not be held liable for any failure or delay in performance caused by events beyond our reasonable control, including but not limited to: acts of God, natural disasters, pandemics, internet or power failures, strikes, governmental actions, or other circumstances beyond our reasonable control. We will notify the Client as soon as practicable of any such event and provide revised timelines where possible.
14. Entire Agreement
These Terms, together with any project-specific agreement, written brief, or quote, constitute the entire agreement between Vantira Media and the Client with respect to the services provided. They supersede all prior negotiations, representations, or agreements, whether oral or written.
15. Amendments
Vantira Media reserves the right to update or amend these Terms at any time. Changes will be posted on our website with an updated effective date. Continued use of our services after such changes constitutes acceptance of the revised Terms. For ongoing clients, material changes will be communicated by email with at least 14 days’ notice.
16. Severability
If any provision of these Terms is found to be invalid, unlawful, or unenforceable, it shall be severed from the rest of the Terms, which shall remain in full force and effect.
17. Contact Us
For any questions about these Terms, please contact:
Vantira Media
No. 120, Pillapa Layout, Manorayana Palya
R.T. Nagar Post, Bangalore — 560032, Karnataka, India
Email: bharath@vantiramedia.com
Phone: +91 88923 66026