PRIVACY POLICY
Effective Date: 23 june 2026 | Last Updated: 23 june 2026
At Vantira Media (“we”, “us”, “our”), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at vantiramedia.com and use our creative services, including video editing, graphic design, wedding video editing, and real estate video editing.
By using our website or engaging our services, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of our website and services.
1. Information We Collect
We collect personal information that you voluntarily provide to us and certain data automatically collected when you use our website.
1.1 Information You Provide to Us
- Contact details: name, email address, phone number, and country
- Project information: footage files, design briefs, style guides, and other materials you share with us
- Business details: company name, website URL, and social media handles
- Payment information: processed securely via third-party payment processors; we do not store card details
- Communications: emails, messages, and feedback you send to us
1.2 Information Collected Automatically
- Log data: IP address, browser type, operating system, referring URLs, pages viewed, and time spent on our site
- Cookies and tracking technologies: see Section 6 for full details
- Device information: device type and screen resolution
1.3 Information from Third Parties
We may receive information from third-party platforms such as Google Analytics, cloud storage services (Google Drive, Dropbox, WeTransfer), and communication tools, where you have granted permission for such sharing.
2. How We Use Your Information
We use the information we collect for the following purposes:
- To provide and deliver our creative services as agreed
- To communicate with you about your projects, quotes, and enquiries
- To send project updates, revisions, and completed deliverables
- To process payments and maintain financial records
- To improve our website, services, and customer experience
- To send marketing communications (where you have given consent — see Section 5)
- To comply with applicable legal obligations
- To detect, prevent, and address fraud or security concerns
3. Legal Basis for Processing (GDPR — UK & EU Clients)
For clients in the United Kingdom or European Union, we process your personal data on the following legal bases:
- Contract performance: to fulfil the creative services you have engaged us for
- Legitimate interests: to manage our business, improve our services, and communicate with clients
- Consent: for marketing communications and non-essential cookies
- Legal obligation: to comply with applicable laws and regulations
4. How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your data only in the following limited circumstances:
- Service providers: trusted third parties who assist us in delivering our services (e.g. cloud storage providers, payment processors, project management tools) — bound by confidentiality obligations
- Legal requirements: when required to disclose information by law, court order, or government authority
- Business transfers: in the event of a merger, acquisition, or sale of our business assets, your information may be transferred to the successor entity
- With your consent: for any other purpose with your explicit prior consent
We do not use your footage, files, or project materials for any purpose other than delivering your commissioned work.
5. Marketing Communications
We may send you promotional emails about our services, industry insights, or company updates, but only where you have provided explicit consent or where permitted under applicable law. You may withdraw consent and unsubscribe from marketing communications at any time by:
- Clicking the “Unsubscribe” link in any marketing email, or
- Emailing us at bharath@vantiramedia.com with the subject line “Unsubscribe”
Please note that even if you unsubscribe from marketing emails, we may still send you transactional communications related to your active projects.
6. Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience and gather analytical data.
6.1 Types of Cookies We Use
- Essential cookies: necessary for the website to function correctly
- Analytics cookies: help us understand how visitors use our site (e.g. Google Analytics)
- Preference cookies: remember your settings and preferences
- Marketing cookies: used to deliver relevant content (only with your consent)
6.2 Managing Cookies
You can control and delete cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website. You may also opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
7. International Data Transfers
Vantira Media is based in Bangalore, India. When we receive personal data from clients in the United Kingdom, European Union, United States, Australia, or Canada, we process that data in India. We take appropriate measures to ensure your data is handled securely and in accordance with this Privacy Policy, including implementing contractual safeguards where required.
By using our services, clients outside India acknowledge and consent to this international transfer of data.
8. Data Retention
We retain your personal information for as long as necessary to:
- Fulfil the purposes for which it was collected
- Comply with legal, accounting, or reporting obligations
- Resolve disputes and enforce our agreements
Project files and client footage are retained for 30 days following project completion, after which they are securely deleted unless you request otherwise in writing. Financial records are retained for a minimum of 7 years as required by applicable law.
9. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These include:
- Encrypted file transfer and storage
- Password-protected access controls for all client files
- Restricted access to personal data on a need-to-know basis
- Regular review of our security practices
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.
10. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Right of access: to request a copy of the personal information we hold about you
- Right to rectification: to request correction of inaccurate or incomplete data
- Right to erasure: to request deletion of your personal data in certain circumstances
- Right to restrict processing: to request that we limit how we use your data
- Right to data portability: to receive your data in a structured, commonly used format
- Right to object: to object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent: at any time, where processing is based on consent
To exercise any of these rights, please contact us at bharath@vantiramedia.com. We will respond within 30 days. We may need to verify your identity before processing your request.
11. Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies independently.
12. Children’s Privacy
Our services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected data from a minor, please contact us immediately and we will delete it promptly.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically. Continued use of our website or services after changes are posted constitutes your acceptance of the updated policy.
14. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Vantira Media
No. 120, Pillapa Layout, Manorayana Palya
R.T. Nagar Post, Bangalore — 560032, Karnataka, India
Email: bharath@vantiramedia.com
Phone: +91 88923 66026